INTERNATIONAL CIRCULATION OF DOCUMENTS THROUGH E-APOSTILLE AS OF 1 JANUARY 2019
Apostille is a form of authentication issued to documents in order to be used in other country according to the Hague Convention signed in Den Haag on 5 October 1961 by state parties. Apostille makes a document issued by a governmental institution of a country valid in other governmental institution of other country without any further authentication.
In Turkey, Office of Governor (in provinces), Office of District Governor (in districts), and for judicial documents, chief of high criminal courts, Judicial Commission or Presidency of Justice Commission where high criminal courts can issue apostille upon request by submitting the document physically.
As per the Law Amending the Enforcement and Bankruptcy Law and Other Laws, it is regulated that as of 1 January 2019, apostilled documents will be served on the relevant parties electronically through General Directorate of Postal Services (PTT) on condition that personal data are protected.
Within this framework, Ministry of Justice and Ministry of Interior which are authorized to issue an apostille will not have to establish separate systems, and they will be able to assess the applications electronically through a common platform to be created by PTT instead and convey them to the relevant institution for approval.
The institution will issue an e-Apostille by verification of electronic signature and share the completed documents and approval links with a citizen through the system. During this process, PTT assume a duty for mediating the international circulation of e-apostilled document, instead of authentication of a document sent by the relevant institutions.
By courtesy of this practice which will be enter into force on 1 January 2019, it is aimed to minimise bureaucratic transactions, and to carry out proceedings in a prompt and effective way.
The system where all request accepting and performing transactions are made, match the documents in international circulation with signature database, and can easily authenticate the originals.